Onsite Event Tricks to Use During Quarantine

The TCC team has some pointers to get through a successful event that could be useful during these tough times.

May 4, 2020

What we are globally facing right now is strange and unknown. The TCC team has some pointers to get through a successful event that could be useful during this major event happening in our lives. By no means are we comparing our current situation to an event, but we thought we would give you some onsite TCC tips and tricks to help you get through these tough times.

Event Tip #1: Following a schedule

One of the ways we can mentally cope with the quarantine is by sticking to a routine. During this time, it’s so easy to get stuck living like every day is the weekend; waking up late, not focusing on goals, watching Netflix… It’s important to stick to a schedule, even though it’s tough. Having a schedule helps you prioritize your time, energy and life balance.

During a show, we have something called a syntax. A Syntax is the rundown of EVERYTHING, from lights, to sounds direction, and who’s on stage next. Each part plays an important role in making the event run smoothly. If one item on the syntax is not on-time or done incorrectly, it can drastically affect the flow of the event.

Our daily schedules play the same role. Waking up at a specific time, when and what we eat, when we focus on goals, and even when and how we leisure all plays a vital role in how WE run and function at our optimum.

Event Tip #2: Set a Goal

That brings us to our second point. Having clear cut daily goals. Putting an event together requires lots of backend planning that does not happen overnight. Every day there is something to do and something to cross off the list; small or large task, it still needs to get done. Who wants a terribly planned event? No one. Having clear goals really gives you a sense of accomplishment when you set an intention and followed through. Plus, not scrambling when the event finally happens alleviates stress and gives you a better handling of issues when they arise.

Giving yourself a daily goal during this quarantine can do the same for you. Even if it’s something small like making your bed every day or going on a walk. Setting a goal will help your day run smoother and give you a sense of accomplishment.

Event Tip #3: Don’t beat yourself up!

More often than not, something will go wrong at an event. Don’t be too hard on yourself when it does. See how it can be resolved and how it can be avoided in the future. Most event planners know that something can go wrong but the good ones are prepared when it does.

During this quarantine, don’t be too critical on yourself. This kind of thing has never happened to us before - it’s a lot to process. We are learning from what is happening now and will get through it how we can.                                  

Event Tip #5: Teamwork makes the dreamwork!

Events are made from teamwork! We wouldn’t be able to be where we are without all of our technicians and event managers. The TCC team is always there when someone needs help - so don’t be afraid to ask for help.

During these strange times, it has taken a toll on not only people’s physical health but also mental health. It is okay to ask for help during these times - even if it is just to talk! And this teamwork goes both ways - try reaching out to people that you think might be in need. The ENTIRE WORLD is in this together. We are all in the same boat so let’s help each other during these uncertain times.

Event Tip #6: Personal Connection  

Events are about connection. The Catalyst team always makes a point to connect with people - whether it be a veteran TCC technician, a client, or someone new! Events are ultimately meant to build your network and TCC takes advantage of meeting new people and creating genuine relationships with clients and colleagues.

During this quarantine, try to connect with someone new each day. It can be anyone from a family member that you talk to constantly or a distant friend that you have been meaning to catch up with. Take advantage of this time and technology to reconnect and rebuild genuine relationships!