Types of AV Equipment: Guide for Event Planners

Whether it's a corporate conference, a product launch, or a team-building event, AV equipment is the gear that helps you communicate, collaborate, and share information effectively.

Whether it's a corporate conference, a product launch, or a team-building event, AV equipment is the gear that helps you communicate, collaborate, and share information effectively. There’s a ton of different AV equipment types, from microphones to cameras to stage lights. 

Let’s take a closer look at each one of them to understand their functions and how they contribute to the success of your event.

What is AV equipment?

Audio-visual (AV) equipment refers to the devices that produce or enhance sound and visuals. These devices work together to aid communication, deliver presentations, and create a visually engaging environment.

Why is AV Equipment Important in Event Planning?

AV equipment is key in event planning for various reasons, such as: 

  • Enhanced Communication: AV equipment facilitates clear and effective communication. It makes sure all messages are delivered accurately and understood by attendees.
  • Engaging Presentations: With the right AV setup, presentations are more engaging and interactive. This keeps the audience interested and involved.
  • Professionalism: High-quality AV equipment contributes to the overall professionalism of an event, creating a positive impression on attendees.
  • Improved Accessibility: For large events or venues, AV equipment ensures all attendees, regardless of location in the venue, can see and hear the proceedings clearly.
  • Audience Engagement: Interactive AV technologies can increase audience engagement, making events more memorable and impactful.

The lack of proper AV planning leads to a host of issues, from technical glitches to poor audience engagement.

Types of AV Equipment

Here are the most common types of AV equipment:

Audio Equipment

Audio equipment refers to a set of devices that record, manage, and/or play sound. 


Microphones capture sound. They come in various types – wired, non-wired, lavalier for individual speakers, handheld for audience interaction, and shotgun for capturing a wide range of sound. Wired microphones offer reliable audio capture, while non-wired microphones provide more mobility, allowing presenters to move freely around the stage.


Speakers deliver sound to the audience. You can choose between powered speakers (with built-in amplifiers), unpowered (need external amplifiers), and passive or active. Other types include PA systems, monitor speakers, and subwoofers. The choice of speakers depends on the size of the venue and nature of the event.


Mixers control and adjust the audio levels.  They’re crucial for managing multiple audio sources and ensuring a smooth audio experience.


Amplifiers boost the audio signal, making it louder and more powerful. They’re especially important in large venues where the sound needs to reach a large audience.

Audio Recorders

Audio recorders capture and store audio data. This is incredibly useful for post-event analysis or for creating recordings of presentations or lectures.

Video Equipment

Video equipment devices are used to capture, record, process, and display visual content. It ranges from cameras and video recorders to monitors, projectors, and video switchers. 


Cameras capture video footage, which can be live-streamed or recorded for later viewing. The choice of camera depends on the event's requirements, including the desired video quality and the need for features like zoom or image stabilization.

Monitors and Projectors

Monitors and projectors display video content. Monitors are typically used for smaller venues or for displaying information at booths, while projectors are used for large-scale presentations.

Video Switchers

Video switchers enable seamless transitions between different video sources. They’re crucial for events with multiple presenters or for presentations that include a mix of live footage and pre-recorded videos.

Video Recorders

Video recorders capture and store video data. They allow for post-event analysis and for creating video records of the event.

Lighting Equipment

Lighting equipment also plays a significant role in setting the mood and enhancing the visual appeal of an onsite event.

Stage Lights

Stage lights illuminate the main area of focus. They’re crucial for highlighting the presenter and for creating a visually engaging environment.


Spotlights are used to highlight specific individuals or objects. They’re used to draw the audience's attention to a particular area of the stage.

LED Lights

LED lights offer energy-efficient and versatile lighting solutions. They’re used to create various lighting effects and to set the mood for the event.

Lighting Controllers

Lighting controllers allow for precise control over all lighting elements. They enable the event planner to adjust the lighting to suit the event's mood and to highlight specific moments.

Tips To Choose the Right AV Equipment

As mentioned earlier, choosing the right AV equipment is a critical step in event planning. Here are a few tips to keep in mind:

Understand Your Needs

Choosing the right AV equipment starts with understanding your needs. What is the purpose of your event? How large is your venue, and how many attendees do you expect?

For instance, a large conference requires powerful speakers and a high-definition projector, while a small meeting only needs a simple microphone and monitor setup. 

Consider Your Budget 

While it's important to invest in high-quality equipment, you also need to balance this with cost considerations. Research the market, compare prices, and choose equipment that offers the best value for your money.

Check for Brand Reputation and AV Equipment Quality

Top brands often offer superior performance, durability, and customer support. However, don't just go by the brand name; also consider the specific features, reviews, and overall quality of the equipment.

Partner with a Reputable Corporate AV Company

Partnering with a reputable corporate AV company is a game-changer. These companies have extensive experience and expertise in handling AV equipment and can provide valuable guidance and support. 

Wrap Up

At Catalyst Companies, we know how crucial AV equipment is for clear communication and engaging events. No matter the size of your event, our expert team can help you pick, set up, and manage your AV gear. We're here to make sure your event goes off without a hitch.